Here’s a Family History Kick Start Guide.
Keep your physical documents in FOLDERS or Notebooks organized by Surname or Place.
Keep your electronic files organized by Surname (at birth) within folders and then by document the same way. Such as SURNAME First Middle. For example:
By organizing them this way all of your documents are in one place and easy to see.
Keep your written Research Notes in chronological order. This is huge and gives you perspective what you’re missing, what you’ve already looked for and an ancestors timeline all in one document. This will be a working document that is always being updated.
Take the time to add source citations to each event in your Research Notes as you go so you know where you got the information. I use footnotes for keeping sources so that my document reads simply as a timeline and not cluttered with source information.
You’re off and running. These tips alone is a great start! Now… go find your ancestors!
Comments are welcome below.
Following this blog at the link above.
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Links for Backup Cloud Services
I recently discovered this video produced by UNC-TV’s “North Carolina Weekend” about what genealogists can find at the North Carolina State Archives, hosted by Julia Carpenter. This story talks about what you can find in person, some of our state treasures, and what can be found online at the state archives. Click here to find the video.
As you begin your quest for your ancestors, here are a few tips you should know from the start.
Stay organized. If you make an effort to stay organized from the start, years from now when you or others retrace your steps, keeping your files and notes organized can be a huge time saver.
Keep documents, notes, photos, etc. by surname, either in physical notebooks or folders (if you’re not a fan of computers) or the same in electronic folders on your computer. In these files, you’ll want to save scanned documents, photos, research notes, any and all evidence to piece together an individuals life story.
I keep an electronic top level surname folder such as “DOE” and then file individuals folders within the “DOE” folder or notebook for each person. For example, inside the “DOE” folder or notebook I might have a list of folders that say…
I name all of my files with the same nomenclature. Use all caps for the surname, then the full given name. For example, “DOE John James”. If there is a line of men with the same name, such as John James Doe and his son John James Doe, Jr., I’ll add their birth or death year to differentiate between the two men. Such as “DOE John James b 1867” (the b is for birth) and another folder “DOE John James b 1889”. This will allow you to find your file immediately and is a structure your future generations can follow easily. Then it would look like this…
I’ll also create a folder for family groups, by surname, to file things like family group photos or family history manuscripts I’ve collected. This type of folder would be called “DOE Family Group Files”.
By naming the married couple John James DOE and Jane MARROW this way, it is a clue to look in the MARROW surname file for her details too.
For couples, such as a husband and wife, often I’ll have documents together such as marriage certificates, I’ll file them in a folder titled “DOE John and MARROW Jane.” Then when the files are sorted alphabetically, the files usually will group close together. You should note a woman’s maiden name (if known) in the file name (as I’ve done here with MARROW) referring to her maiden surname.
Make sure you have a back up of your files. I use a cloud service that constantly backs up my files. In the days before computers, I mailed copies to my sisters as a backup. This way, if my house burned down (heaven forbid), all of my years of research was saved. Today, my computer is constantly backing up, even while I sleep, so I’ll never lose anything. I also use Ancestry and Family Tree Maker as my software of choice, which gives me an additional back up of my data.
Physical family artifacts are scanned or photographed, logged with it’s resource attached and filed in surname notebooks (if possible) in archival plastic sleeve. They can be found at any office supply store. Some family heirlooms will not fit in a notebook. For those items (such as bibles, war memorabilia, etc.) archival boxes will protect those items. They can be found by searching for “archival materials or boxes.”
This is my method, it works well for me. You may have another method that works for you, if so, tell us about it in the comment section. However, whatever filing method us use, make sure a stranger looking at your records, could navigate them easily, long after you’re gone.
While this information may not be the fun part of family research, it’s the nuts and bolts that will hold your research train running smoothly down the tracks.
Comments are welcome below. Was this helpful? Do you have a system you like? Tell us about it in the comment section below. Also, I’m curious… Can you fill out the poll below?
Following this blog at the link above.
Subscribe to the NCAncestry YouTube Channel.
Subscribe to my Learn Genealogy YouTube Channel.